Site LogoHelp Center
Lang Toggle

English

العربية

Define your organization's structure and add members

Estimated reading time for this article: 10 minutes

Now you've created your organization, it's time to access the Organiztion Portal to customize the settings, configure your organizational structure and add your members. ​

Admin Suite Access ​

To access and manage your organization’s settings, users, and permissions, you need to sign in to the Admin Suite. Follow the steps below to securely log in and start managing your organization.

  1. Click your profile picture in Beem Desktop, then select Admin Suite from the menu.
  2. You will be redirected automatically to the Admin Suite page, which opens in your web browser.

WARNING

Tip: You can access the admin portal directly by clicking Admin Suite

undefined

  1. On the Admin login page, you will be asked to verify the registered organization using one of the following methods:

    1. Phone Number Login: Enter the registered mobile phone number and complete verification.
    2. QR Code Login: Scan the QR code using the Beem mobile app.

  2. Once verification is completed successfully, you will gain full access to the Admin Suite to manage organization settings, users, and permissions.

undefined

Modify Basic Information ​

You can update your organization’s basic information, such as the organization name and logo, to ensure your workspace reflects your official identity.

  1. From the Home page, select Organization Settings, then click Edit to update the organization name.

undefined

  1. To change the organization logo, click on the logo placeholder. In the pop-up window, choose Edit, then select the new logo file from your desktop and confirm the change.

undefined

Create Departments ​

Departments help you organize members within the organization and structure teams more effectively.

  1. To create departments, move to Beem Admin Suite, then select Members and Departments then from the top bar select Departments.
  2. Click Add Departments to create a new department and repeat the process as needed to build your organizational structure.

WARNING

Tip: Each member must belong to at least one department to join the organization.

undefined

Add Members ​

You can add members to your organization through Beem Admin Suite, depending on your preferred workflow.

  1. To Add Members, move to Beem Admin Suite, then select Members and Departments.

  2. Click Add Members and fill all the requirements to invite the member and repeat the process as needed.

  3. For organizations with a large number of users, bulk importing members using an .xlsx file is supported.

  4. You can also Invite Members by clicking Invite Members and use the following methods:

    1. QR Code: Members can scan the QR code using the Beem mobile app to join the organization.
    2. Invitation Code: Members can enter the invitation code using Beem on desktop or mobile.
    3. Invite Link: Members can click the invitation link and submit a request to join the organization.

undefined

© Beem Digital Ltd.