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Beem Glossary is a comprehensive reference that helps users understand key terms, features, and functions within the Beem platform. It provides clear definitions and explanations to ensure that all users, whether new or experienced, can navigate and use the system effectively. Use the glossary to quickly find the meaning of any term and enhance your understanding of Beem.
A
- A central dashboard to manage members, departments, and permissions.
Admin Assistant
- A bot that notifies users when an administrator makes changes to member information or department assignments.
Admin
- A user with administrative privileges to manage the organization.
- Add users to the organization and assign roles.
- Create and manage departments to organize members and resources efficiently.
B
Batch Import
- Import multiple members or departments at once using a template.
Batch Export
- Export multiple member or department records at once for editing or backup.
Batch Modify
- Update multiple members or departments simultaneously.
C
Contacts
- A section that allows users to view organization members, external contacts, and trusted organization members.
Contact Assistant
- A bot that notifies users when there are requests to communicate with external contacts.
- A tool for viewing and scheduling meetings and events.
Calendar Assistant
- A bot that reminds users about upcoming events and displays event details.
Create Event
- Access the event creation page directly from the calendar to set time, place, attendees, and other
Check Participants
- View the list of members attending an event.
Chat
- A text-based conversation between members or groups.
Co-Host
- A role that helps the host manage the meeting, with limited permissions.
Collaborator
- A person who participates in editing documents within the organization.
Cross-organization Notifications
- Manage notifications for multiple organizations via Settings → Notifications → Multi-Org Notifications. Users can select which organizations to receive notifications from.
Change Department
- Move a member from one department to another.
- A feature that allows users to merge multiple messages or documents into a single item and send it to another chat or recipient.
D
Dark Mode
- Changes Beem's appearance to darker colors, offering a better experience in dim environments.
- A tool to create and edit collaborative documents.
Docs Assistant
- A bot that responds to mentions, reactions, or document access requests for viewing or editing.
Delete Member
- Remove a member’s profile and reassign their resources.
Departments
- Organizational divisions or teams within a company.
Direct Manager
- The member responsible for supervising another member.
E
Editable Fields
- Profile fields that members are allowed to modify.
External Contacts
- People outside the organization who can be connected for collaboration.
**End Meeting **
- An action by the host or authorized user to close a meeting.
Edit history
- Edit history allows you to access previous versions of a document. When content is edited, a version is saved along with details about the editor, edit time, and edits made.
Event
- A scheduled activity or occasion in the calendar.
F
- Settings determining which fields are visible to members.
Full Department Path
- The complete hierarchical path from the top-level organization to the member’s department.
Followed Calendars
- Calendars a member follows to stay updated.
Forward Message
- A feature to send a received message to another chat or person.
FAQ
- A section with quick answers to common questions.
G
Global Watermark
- A visible layer on documents, images, or videos displaying the user’s or organization’s name.
Group administrator
- An administrator within a group who largely has the same permissions as the group owner. There can be multiple group administrators in a group.
Group announcements
- A feature of Beem Messenger that allows you to post important information in group chats.
- A chat that includes multiple members for collective communication.
H
Help Center
- A support hub with guides and resources for users.
Host
- The meeting initiator with full control.
I
Invitation Code
- A code used to invite members to join an organization.
In Meeting (Status Badge)
- Indicates that a participant is currently in a meeting.
J
Join Call
- The process of entering an audio or video call.
Join Meeting
- The action of entering a meeting via link or ID.
M
Members & Departments
- A section to manage members and organize them.
- Allows a single user to manage and log in to multiple organizations simultaneously. Users can switch between organizations efficiently to manage work-related tasks.
My Space
- A space for storing your documents and files.
Mention (@)
- A feature to tag a specific member in a chat.
- A real-time collaborative session for communication and sharing.
Meeting Link
- A URL that allows users to join a meeting directly.
O
Organization
- The main entity that contains members, teams, and departments.
Others’ Availability
- Check when other people are available or busy by viewing their calendar events.
P
- The member’s profile summary showing key personal and organizational information.
- A secure and fast method to authenticate your identity when logging in to a Beem account, using the device’s screen unlock method or USB security key.
Permissions
- A set of privileges assigned to members.
Permission Settings
- The interface to configure members’ permissions.
Pin Message
- A feature to keep a message at the top of a chat.
Privacy Policy
- A document explaining how user data is handled.
S
Super Admin
- The person who establishes the organization and sets its vision.
Security Center Bot
- A bot that informs users of login activities including time, date, location, and device.
Shared Space
- A central workspace that enables organization members to share files and documents, collaborate effectively, and maintain full control over permissions and access levels.
Screen Capture protection
- A feature that restricts or prevents screenshots and screen recording of sensitive content.
Screen Unlock Method
- The method is used to unlock a device, such as facial recognition, fingerprint recognition, or lock screen password.
Searchable Fields
- Fields that can be used as criteria when searching for members or departments.
- Changing from one organization’s admin interface to another.
Schedule Meeting
- An option to set up a future meeting in the calendar.
Search
- A tool to find anything in the app like members, messages, or content..etc
Secret Chat
- A private encrypted chat.
Settings
- A section to manage account preferences.
Share Screen
- Allows participants to display their device screen.
Starred
- A list of important messages or files.
Start Meeting
- An action by the host to begin a meeting.
- Measures that protect meetings and calls.
T
Todo Assistant
- A bot that manages task assignments, reminders, and progress tracking for users.
Terms of Service
- A legal agreement defining the platform’s rules.
- A tool to manage and track tasks.
- Two organizations establish a connection via Beem to achieve secure and effective collaboration between organizations.
Trust Apply
- The action of submitting a request to establish a trusted relationship between two organizations, allowing their members to collaborate securely and share resources without adding each other as external contacts.
V
Video Meeting Assistant
- A bot that notifies participants when someone joins a meeting.
Voice Call
- Real-time audio communicationVoice Call without video.
Video Call
- Real-time audio and video communication.
W
Waiting Room
- A temporary space where participants wait for host approval.